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Stock transfers

Move stock from one warehouse to another in a single completed transfer. There is no draft/pending status in Admin — confirming the transfer moves quantity immediately.

Who and where​

  • Roles: Stock, Admin
  • Routes: /warehouse/transfers (history), /warehouse/transfers/new (create)
  • Nav: Warehouse Management → Stock Transfer

Related: Stock and warehouses.

1. Open Transfer History​

  1. Sign in to Admin.
  2. Open Warehouse Management → Stock Transfer (/warehouse/transfers).
  3. Review Transfer History — A log of all completed stock transfers.
  4. Filter with Search transfers..., Location, From Warehouse, To Warehouse, From Date, To Date as needed.

Columns: Date, From, To, Total Items, Reason, Transfer ID, view.

Transfer history

2. View a past transfer​

  1. Click the eye / view action on a row.
  2. Open Transfer Details: {reference}.
  3. Confirm Completed on {date}, From/To, Reason, and Transferred Items (Product, SKU, Quantity).

Transfer ID in the UI is the backend reference (format like TRNSF-{timestamp}), not only the numeric id.

3. Start a new transfer​

  1. Click New Stock Transfer (goes to /warehouse/transfers/new).
  2. Use Back to Transfers if you need to leave without saving.

4. Select warehouses​

Section 1. Select Warehouses:

  1. Choose Source Warehouse (Select source...).
  2. Choose Destination Warehouse (Select destination...).
  3. Same warehouse cannot be both source and destination (disabled in the opposite select).
  4. Changing the source clears the item list — re-add items if you change source.

5. Add items​

Section 2. Add Items to Transfer (visible after source is selected):

  1. Tab By Product:
    1. Search Search products in source warehouse....
    2. Rows show SKU and Stock — click Add.
  2. Tab By Category:
    1. Use Add All for a category of products in the source.
  3. Watch for toasts: Product already in list, Products Added.

6. Set quantities and review​

Section 3. Transfer Items:

  1. For each line, set Qty (must be between 1 and available; UI shows Avail:).
  2. Remove lines you do not need.
  3. Click Review Transfer when both warehouses are set, at least one item exists, and quantities are valid.

7. Confirm the transfer​

In Review Stock Transfer:

  1. Check From/To and Items to be Transferred.
  2. Enter Reason for Transfer (Required).
  3. Click Confirm Transfer (or Cancel to go back).
  4. On success, toast Transfer Successful! and you return to the history list.

Stock at source decreases (Transfer Out); destination increases (Transfer In). See history on warehouse product rows.

Review transfer

What you cannot do in Admin UI​

  • No edit, cancel, or reverse of a completed transfer in the warehouse UI.
  • No multi-step approval workflow — treat confirm as final.

Verify in UI if your process needs a paper/approval step before clicking Confirm Transfer.

Checklist​

  • Source has enough quantity for every line.
  • Destination warehouse is the correct physical site.
  • Reason is filled for audit.
  • After confirm, spot-check View History on a product in both warehouses.